Discussion Papers,
Norwegian School of Economics, Department of Business and Management Science

Abstract: This article provides a general meeting scheduling model to schedule en-masse interviews over multi-day events. Creating such meeting schedules is a complicated, time-consuming task that usually requires considerable manual planning when hundreds of meetings are involved and if the quality of the schedule is a priority. The problem consists of three overlapping and gradually more difficult objectives — that is, at favorable times, to assign meetings, assign individual interviewers consecutive meetings, and assign interviewer pairs consecutive meetings. The model has been applied five times within a student organization, ranging from 17 to 1149 meetings to be scheduled. Compared to former, manually created schedules, both the organization’s and the interviewers’ perceived interviewing experience is markedly improved.

Keywords: Meeting scheduling; assignment problems; optimization; integer programming; volunteer management; practice of OR

JEL-codes: C44; C61

Language: English

22 pages, April 21, 2022

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