Preparing Your Document for Publishing on the WWW

By following these hints you will make it easier for the S-WoBA team to convert your document to formats suitable for the World Wide Web. As a result your paper will appear on the web much sooner!

First of All: Use standard fonts such as Times New Roman and Arial. If the machine used to convert the document lacks the font you are using the result will probably be ugly (and possibly unreadable) PostScript and pdf documents.

Some notes on file formats

• Word-document
  Please use the document structuring features in Word.
  1. Use heading styles for section and subsection headings.
  2. Don't add extra space between paragraphs by inserting an extra carriage return. Modify the paragraph style (Normal) to give the extra spacing.
  3. Don't force a new page by inserting extra carriage returns. Use proper page breaks.
  4. Don't force a new line by inserting tabs. Use a proper line break (shift+Enter).
  5. Use the tables feature in Word to create tables.

  Doing things this way ensures that your document has a consistent appearance and, above all, it saves the S-WoBA team a lot of time when converting the document to PostScript and pdf.

• The same points apply for Word Perfect and other word processor documents.
• LaTeX (Scientific Word)
  Make sure that all required style files are included (with Scientific Word the easiest way to do this is to use the SW Document Manager to "Wrap" the document).
• PostScript
  Make sure that fonts other than the standard PostScript fonts are embedded in the PostScript file or that standard fonts are substituted. Use a high resolution printer driver (600 dpi or better) to create the PostScript file. This will give much better results when we convert the PostScript to an Adobe Acrobat pdf-file.
  If you are creating the PostScript file on Windows you should make sure that the printer driver is set to not to send a CTRL-D before or after the the print job and, in the case of HP printers, not send PJL job control codes.

Series Information

To give your department, university and yourself proper credit for the paper, and make sure that it can be cited correctly, the electronic version of the paper should contain the name of the working paper series and the number of the paper within the series - just like the printed version.

Make sure to include this information.

Supplemental Information

You can add any additional information relating to your paper that you wish to make available on the WWW.

• You must supply a README.TXT file in ASCII-format describing the content of each file
• The most portable file format for data is a plain ASCII-file with variable names on the first row and the data in columns below the variable names. It is of-course OK to supply a data-file in the native format of your statistics program - but don't expect everybody to be able to read it.

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Design by Joachim Ekebom